Are You a Multi-Tasker?

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How can you be more productive and efficient as an employee with so many different tasks to complete in a days work? It’s hard to complete anything well you’re your attention and focus is spread over a variety of projects and approaching deadlines. Yes, multi-tasking can be an unexpected culprit for decreased productivity. But everyone has to multi-task, right? Yes, it’s almost necessary in today’s environment. Here are a few considerations so you can manage your day with increased efficiency.

• First and foremost, prioritize. It is necessary in all things, especially daily tasks. It allows you to determine where to spend the majority of your time and effort.
• Schedule a specific time to do other activities, projects and tasks. Until the schedule time is upon you, focus your full attention on the project at hand. Don’t allow any distractions from the other items on the to-do list until the scheduled time. Even if you scheduled task B for 1p.m. but receive a call or an email concerning project B at 11 a.m. - kindly indicate that you will need to follow-up with the person sometime after 1 p.m. This way, you keep your focus and stay on track.
• Be resourceful and mindful of steps and processes that prolong the task without adding any value. Make any needed recommendations to your manager or supervisor to eliminate the extra work. Some practices are passed along although they were developed to address issues that may no longer be relevant.
• Create and check off task on a to-do list.
• Notify manager or colleagues as soon as possible when you determine that you are overwhelmed and may not be able to complete your assignment. Ask for any additional resources needed.
• Clarify all assignments and create a management plan or system to handle the different requirement of each task.

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